JOB DETAILS:

Administrative Assistant – VKB Retail, Mokopane, VKB Group, Mokopane, Limpopo, Permanent Position

VKB Commercial Services Division, Business Unit: Retail, requires candidates with entry-level experience in the administrative functional area within the agriculture industry.

JOB DESCRIPTION:

The VKB Group serves as an agricultural enterprise dedicated to assisting farmers and delivering farm-fresh food products to consumers. In addition to its diverse consumer brands, the VKB Group encompasses regional brands such as VKB, GWK, and NTK. Our foundation is deeply embedded in agriculture, with farming being central to our operations, which have consistently developed and advanced over the years.

Initially focused on supplying all necessary resources for food production, we have expanded our operations to encompass every aspect of the food supply chain, including processing, logistics, and both national and international market channels.

The establishment of this “house of brands,” supported by our farmer shareholders, serves as the cornerstone for developing the agribusiness of tomorrow.

Objective of the Position:

• To deliver effective and precise administrative assistance to facilitate the seamless functioning of the retail branch.

Essential Qualifications:

• Completion of Grade 12 / NQF Level 4.
• Prior experience in an administrative role within a retail or agricultural setting is preferred.
• Proficient numerical abilities.
• Competent in computer usage, particularly in MS Word and Excel.
• Meticulous attention to detail and a strong emphasis on accuracy.
• Initiative-driven, capable of enhancing administrative procedures.

Primary Duties include:

• Guarantee efficient and precise management of branch operations.
• Support both internal and external audit activities.
• Supervise transactions involving bank and petty cash.
• Handle the processing of goods received vouchers and manage invoice documentation.
• Administer stock claims and associated paperwork.
• Aid in minimizing risks through adherence to compliance and precision.
• Provide outstanding service to clients.
• Execute general administrative responsibilities as needed.

Expertise and Abilities:

• Proficient communication abilities.
• capacity for teamwork.
• analytical reasoning and problem-solving skills.
• effective planning and organizational capabilities.
• high personal resilience.
• adherence to compliance and meticulous attention to process details.
• and a focus on relationship-building and client engagement.

Additional Information:

• The company reserves the right to terminate job positions at its discretion at any time.
• VKB Group and its subsidiaries will utilize any personal information gathered from the job opportunities section of this website solely for recruitment purposes and, if your application is successful, for matters related to your employment.
• VKB Group is committed to equal employment opportunities. The approved Employment Equity Plan and Targets of VKB Group will be taken into account during the recruitment process in accordance with VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively promotes the hiring of individuals with disabilities.

Important considerations when submitting an application via our Career Portal:

• Utilize Google Chrome for portal access.
• Ensure a clear copy of your CV is provided in either PDF or Word format.
• The CV must be free of any handwritten notes.

Please ensure that you only submit your CV in the designated Upload CV section of the application form, and refrain from including a PDF that contains additional documents such as your ID, Driver’s License, or any other materials. The application form allows candidates to upload supporting documents separately. Additionally, when uploading your profile picture, please ensure that the minimum dimensions are 300 x 300 pixels.

Top Tips to Excel as an Administrative Assistant at VKB

Being an administrative assistant at VKB requires organization, efficiency, and strong communication skills. Whether you’re new to the role or looking to enhance your performance, these best practices will help you thrive in your position.

1. Master Clear & Professional Communication

Effective communication is key to success as an admin assistant. Keep interactions with managers and colleagues concise, professional, and transparent. Regular updates on tasks and deadlines ensure everyone stays aligned, reducing misunderstandings.

2. Boost Productivity with Smart Time Management

Juggling multiple tasks? Stay on top of deadlines with digital tools like Trello, Asana, or Google Calendar. Block time for high-priority tasks and include buffer periods for unexpected requests—this prevents last-minute rushes and stress.

3. Streamline Workflows for Greater Efficiency

Look for ways to automate repetitive tasks—scheduling, data entry, or report generation can often be optimized with tools like Zapier or Excel macros. Saving time on routine work allows you to focus on high-impact projects.

4. Stay Ahead with Industry Knowledge

The admin field is constantly evolving. Keep your skills sharp by:

• Following industry blogs (e.g., Harvard Business Review, Administrative Professional Today)
• Joining LinkedIn groups for office professionals
• Attending webinars on workplace efficiency and leadership

Continuous learning ensures you remain a valuable asset to your team.

By refining your communication, time management, and efficiency strategies—while staying updated on industry trends—you’ll excel as an administrative assistant at VKB. Implement these tips today to enhance your productivity and career growth!

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